Town of Byrdstown Sept. 13 meeting
The Town of Byrdstown Board of Mayor and Aldermen met in regular session on Monday, Sept. 13, at 5:00 p.m. at Town Hall. Those present were Mayor Chris Thompson, Recorder Johnny Sells, Alderwoman Opal Clayborn, Alderman Johnny Bilbrey Alderman Glenn Parris, Town Attorney Phillips Smalling, Town Engineer James Garrett, Water Plant Supervisor Malcolm Harmon, Chamber of Commerce Director William Robbins, Faye Leonard with Vantage Consulting Services, Debbie Brannum, Malcolm Brannum, Wayne Keith, Hull York Chapter 5 DAV Commander Glenn Williams, DAV Senior Vice Commander Mike Sells.
The Mayor called the meeting to order and presented the proposed agenda. A motion was made by Johnny Sells to adopt the agenda as amended. A second was voiced by Glenn Parris with all members voting aye, the motion carried.
A motion was made by Opal Clayborn to approve the minutes of the regular meeting on August 9, 2010 as written. A second was voiced by Glenn Parris and, with all members voting aye, the motion carried.
Under Other Business, Debbie Brannum addresses the board concerning water bill for rental properties and asked who is responsible for unpaid balances.
The Mayor stated that the person who’s name the account is in is responsible for payment and if that person leaves an unpaid balance they would not be eligible to apply for another account until all previous balances are paid.
Commander Glenn Williams with the Hull York Chapter 5 DAV addressed the board for a donation to help n the purchase of a new van to transport veterans to and from the doctor. Senior Vice Commander Mike Sells reported to the board that the Hull York Chapter 5 DAV. Had received a National Award For Transportation and the DAV van, was on display in Washington D.C. and UCARTS was there to accept the award for the veterans Transportation Network. A motion was made by Glenn Parris to make a contribution of $500.00 to the Hull York Chapter 5 DAV to help in the purchase of a new van. A second was voiced by Johnny Sells and with all members voting aye the motion carried.
Under Old Business, The Mayor reported to the board he had met with Gary Cook and Bob Stewart of HEFT Inc. and was told they would possibly be ready to start moving in equipment this month.
The Mayor informed the board of state mandated maintenance needed on the three existing water storage tanks. After discussion a motion was made by Glenn Parris for the Mayor to get with the town engineer and get an estimated cost on recoating the interior of the Clark Mountain tank which the state recommended that we do first. The Mayor reported to the board that the Water and Wastewater Financing Board (WWFB) is requiring a three year Capital Improvement Plan addressing water loss which is an issue in each water utility across the state. After discussion the board heard from Faye Leonard with Vantage Consulting on the possibility of acquiring a grant from ARC, this grant would help finance the water loss plan which would include an overhaul of the very old lines, and updated metering system including master meters to isolate and determine problem areas, and a leak detection survey to target the largest losses. The grant amount would be $500,000 (free money) with a $125,000 match from the city which would be a total of $625,000 project money. After discussion a motion was made by Glenn Parris to have Faye Leonard from Vantage Consulting to apply for the $500,000 ARC grant. A second was voiced by Johnny Bilbrey and with all members voting aye the motion carried.
Under New Business, The Mayor informed the board about closed accounts which have unpaid balances. He said notices have been sent out and several have come in and paid. A motion made by Johnny Sells to transfer $20,000 on August 25, 2010 from the water fund to the sewer fund for operating expenses. A second was voiced by Opal Clayborn and with all members voting aye motion carried. A motion was made by Glenn Parris to transfer $20,000 on September 1, 2010 from the water fund to the sewer fund to replace the sewer pump at the old fire hall location. A second was voiced by Johnny Bilbrey and with all members voting aye the motion carried. The Mayor asked the board to amend the water policy to require that all new applicants for water need to show a Valid ID to open a new account. This would protect everyone by preventing anyone from using another person’s identity to open an account. A motion was made by Johnny Sells to amend the water policy that anyone applying for a water meter from this time forward must have some form of Valid ID. A second was voiced by Opal Clayborn and with all members voting aye the motion carried.
Under General Discussion, The board discussed about getting the specifications for a city wide survey of the cooperate limits of the Town of Byrdstown. Attorney Phillips Smalling will start working on this to get the specifications in place.
With no further business to discuss, a motion was made by Glenn Parris to adjourn until the next regular meeting on October 11, 2010 at 5:00 p.m. at Town Hall. A second was voiced by Opal Clayborn and, with all members voting aye, the meeting adjourned at 6:27 p.m.