Town of Byrdstown Sept. 12th meeting minutes
The Town of Byrdstown Board of Mayor and Aldermen met in regular session on Monday, September 12, 2011 at 4:30 p.m. at Town Hall. Those present were Mayor Chris Thompson, Recorder Johnny Sells, Alderwoman Opal Clayborn, Alderman Johnny Bilbrey Alderman Glenn Parris, Town Attorney Phillips Smalling, Town Engineer James Garrett Chamber of Commerce Director Will Robbins, Water Plant Supervisor Malcolm Harmon, Dan Killian, Sonja Killian, Jeff Neal, Garrett Thompson, and Ian Thompson.
The Mayor called the meeting to order and presented the proposed agenda. A motion was made by Johnny Sells to adopt the agenda as presented. A second was voiced by Opal Clayborn with all members voting aye, the motion carried.
A motion was made by Glenn Parris to approve the minutes of the regular meeting on August 8, 2011 as written. A second was voiced by Johnny Bilbrey and, with all members voting aye, the motion carried.
Under New Business, there was a discussion of water loss caused by leaks in the water system. The mayor stated that water loss of this type is a common thing with every city and townâ€™s water systems. The mayor presented a grant resolution where the Town of Byrdstown could be eligible for funds under the Appalachian Regional Commission thru the Tennessee Department of Economic and Community Development. The total project cost is estimated to be $625,000.00 with proposed sources of funds as follows. Appalachian Regional Commission $500,000.00 and the Town of Byrdstown local matching funds would be $125,000.00. After discussing the requirements and having to have a plan in place to help control water loss a motion was made by Johnny Sells that the mayor be authorized to execute and submit an application resolution No. 11-3 for funds to the Tennessee Department of Economic and Community Development for ARC funds in the amount of $500,000.00 to construct said improvements. A second was voiced by Opal Clayborn and with all members voting aye the motion carried.
There was a discussion of the H.E.F.T. Company and the last contract agreement with the Town of Byrdstown. The mayor explained that at this time that the H.E.F.T. Company was in breach of contract. Dan Killian owner of H.E.F.T. Industries addressed the board explaining why the plant has not moved forward as originally thought. He explained that a prototype part was being reworked and should be here by tomorrow, also stated that if the part worked ok, then plans would be back on tract within two weeks. After hearing from several different sides of the issue, a motion was made by Glenn Parris to extend the contract another thirty days starting September 15, 2011. A second was voiced by Johnny Sells and with all members voting aye the motion carried.
There was a discussion on employee education. The board agreed that all educational training requests should come by a department head or supervisor thru the mayor.
A motion was made by Glenn Parris to authorize Town Alderwoman Opal Clayborn to vote the townâ€™s membership for the Twin Lakes Telephone Board of Directors election. A second was voiced by Johnny Bilbrey and with all members voting aye the motion carried.
At this time Chamber of Commerce Director Will Robbins addressed the board about him looking into the cost of extending sidewalks on West Main Street. He explained that there was a possibility of getting an 80-20 grant thru the Federal Highway Administration Transportation Enhancement Grant. The grant would pay 80% of the cost with the Town paying 20% match for the project. The Board agreed for the Chamber of Commerce Director to look at getting the plans and cost estimates for the side walk project and report back with his findings.
With No further business to discuss a motion was made by Glenn Parris to adjourn until the next regular meeting on October 10, 2011 at 4:30pm at Town Hall. A second was voiced by Opal Clayborn and with all members voting aye the meeting adjourned at 5:27 p.m.