Volume 51, Number 35

twelve pages

Byrdstown, Tennessee 38549 -- Thursday, August 28, 2014

Town of Byrdstown January 9th meeting

The Town of Byrdstown Board of Mayor and Aldermen met in regular session on Monday, January 9, 2012 at 4:30 p.m. at Town Hall. Those present were Mayor Chris Thompson, Recorder Johnny Sells, Alderwoman Opal Clayborn, Alderman Johnny Bilbrey Alderman Glenn Parris, Town Engineer James Garrett, Water Plant Supervisor Malcolm Harmon, Chamber Of Commerce Director Will Robbins, and David Haier.
The Mayor called the meeting to order and presented the proposed agenda. A motion was made by Johnny Sells to adopt the agenda as presented. A second was voiced by Johnny Bilbrey with all members voting aye, the motion carried.
A motion was made by Opal Clayborn to approve the minutes of the regular meeting on December 12, 2011, as written. A second was voiced by Glenn Parris and, with all members voting aye, the motion carried.
Under old business, the mayor handed out a copy of the City of Byrdstown, Tennessee Debt Policy. The purpose of this debt policy is to establish a set of parameters by which Debt Obligations by will be undertaken by the City of Byrdstown.
A motion was made by Opal Clayborn to adopt the Debt Policy as presented and with all members voting aye the motion carried.
There was a lengthy discussion about the purchase of a pickup truck to replace one of the Town’s trucks that is in need of a lot of repairs, (1) new transmission, (2) fuel pump, and is not running at this time. The mayor discussed several trucks he had checked on, both new and used and also state surplus vehicles, after going over the prices of these vehicles. The Board decided to look at buying a new truck that would be more of what the Town needed and would be under warranty. A motion was made by Opal Clayborn to authorize the mayor to do the specs for a truck and put out on bids as discussed by the mayor and board. A second was voiced by Glenn Parris and with all members voting aye the motion carried.
Under new business, the mayor handed out quarterly reports of the town’s expense.
A motion was made by Opal Clayborn to have the specifications done and let out to bid a surge suppressor as needed at the water plant. A second was voiced by Glenn Parris and with all members voting aye the motion carried.
The mayor discussed the need for lights for the t-ball field at the city park. A motion was made by Glenn Parris to authorize the mayor to have the specification drawn up for the lights and two poles and let it out for bid. A second was voiced by Johnny Sells and with all members voting aye the motion carried.
A motion was made by Johnny Sells to authorize the mayor to spec and let out for bids are two (2) canopies to cover the existing bleachers or the t-ball field at city park. A second was voiced by Johnny Bilbrey and with all members voting aye the motion carried.
There was a discussion of Bid Limits and State Purchasing Rules for the Town of Byrdstown. After looking into it was decided by the mayor and the board to leave the purchasing and bid limits as they are.
With no further business to discuss a motion was made by Opal Clayborn to adjourn until the next regular meeting February 13, 2012 at 4:30 p.m. at Town Hall. A second was voiced by Glenn Parris and with all members voting aye the meeting adjourned at 6:57 p.m.

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