Town Meeting held March 12
The Town of Byrdstown Board of Mayor and Aldermen met in regular session on Monday, March 12, 2012 at 4:30 p.m. at Town Hall. Those present were Mayor Chris Thompson, Recorder Johnny Sells, Alderwoman Opal Clayborn, Alderman Johnny Bilbrey Alderman Glenn Parris, Phillips Smalling Town Attorney, James Garrett Town Engineer, Malcolm Harmon Water Plant Supervisor, Will Robbins Chamber of Commerce Director, Michelle Mitchell Office Employee, Rex Tompkins, and David Haire.
The Mayor called the meeting to order and presented the proposed agenda. A motion was made by Johnny Sells to adopt the agenda as amended. A second was voiced by Opal Clayborn with all members voting aye, the motion carried.
A motion was made by Glenn Parris to approve the minutes of the February 13, 2012 meeting as written. A second was voiced by Johnny Bilbrey and, with all members voting aye, the motion carried.
Under Old Business, there was a discussion of delinquent property taxes. The board directed Phillips Smalling, Town Attorney to take the next step in the collection of overdue taxes.
Under New Business, the mayor presented three bids received for the canopies to cover the t-ball bleaches at City Park. The first bid was from Lakeside Builders for $8800.00, the second bid was from F & G Construction for $5900.00, the third bid was from BC Carpentry for $6381.00. A motion was made by Opal Clayborn to accept the low bid from F & G Construction I the amount of $5900.00. A second was voiced by Johnny Bilbrey and with all members voting aye the motion carried.
At this time the mayor presented the three bids received for the lighting of the t-ball field at the city park. The bids included poles, lights, all materials and installation as specified in the bid. The first bid was from Eberhart Electric for $32,215.00. The second bid was from Lakeland Electric, Inc. for $29,300.00. The third was from Reynolds Electrical Contractors, LLC for $32,000.00. A motion was made by Opal Clayborn to accept the low bid and award the contract to Lakeland Electric, Inc. in the amount of $29,300.00. A second was voiced by Johnny Sells and with all members voting aye the motion carried.
A motion was made by Johnny Sells to do a budget amendment under Parks and Recreation Facilities which is account number 937 in the amount of $31,000.00. A second was voiced by Glenn Parris and with all members voting aye the motion carried.
There was a discussion for bidding the Mowing of City Property. The Notice to bid will be in the next issue of the Pickett County Press. Bid specs can be picked up at Town Hall.
Under Other Business, there was a request for a fire hydrant-fill station at the Bloomington Christian Church. James Garrett, Town Engineer explained that if the fire hydrant was used there, would need to be a six inch water line anything smaller than a six inch line you would have to use a device called a Fill Station. A motion was made by Glenn Parris to grant the request. The city would furnish the Fire Hydrant-Fill Station and Bloomington Christian Church would be responsible for all insulation cost including road bores, etc. A second was voiced by Johnny Sells and with all members voting aye the motion carried.
With no further business to discuss a motion was made by Glenn Parris to adjourn until the next regular meeting April 9, 2012 at 4:30 p.m. at Town Hall. A second was voiced by Opal Clayborn and with all members voting aye the meeting adjourned at 5:39 p.m.