Volume 52, Number 51

fourteen pages

Byrdstown, Tennessee 38549 -- Thursday, December 18, 2014

Town of Bydstown May 12th minutes

The Town of Byrdstown Board of Mayor and Aldermen met in regular session on Monday, May 12, 2012 at 4:30 p.m. at Town Hall. Those present were Mayor Chris Thompson, Recorder Johnny Sells, Alderwoman Opal Clayborn, Alderman Johnny Bilbrey, James Reed Brown Attorney, James Garrett Town Engineer, Will Robbins Chamber of Commerce Director, owner of W&O Construction Company Tim Huddleston, Southeast Regional Manager with Engineered Fluid Inc., Chris Brynes, Robert Young with the Pickett County Fire Department, Caldwell Tanks Business Development Manager Michael W. Stull.
The Mayor called the meeting to order and presented the proposed agenda. A motion was made by Opal Clayborn to adopt the agenda as amended. A second was voiced by Johnny Sells with all members voting aye, the motion carried.
A motion was made by Johnny Sells to approve the minutes of the April 9, 2012 meeting as written. A second was voiced by Opal Clayborn and, with all members voting aye, the motion carried.
Under old business, the mayor handed out copies of final notices that Town Attorney Phillip Smalling sent to property owners regarding delinquent property taxes.
Under new business, the mayor informed the board that waste water plant employee Jack Huddleston as of (4-13-2012) was up for his 3 year review; the mayor said that employee Huddleston is faithful to his work and he had no complaints. A motion was made by Johnny Bilbrey to increase Jack Huddleston hourly wage by $.50 as reviews are outlined in the employee policy. A second was voiced by Johnny Sells and with all members voting aye the motion carried.
At this time there were several discussions under Other Business. Tim Huddleston with W&O Construction addressed the board telling about his company and the design of the water storage tank he had bid on for the upcoming water project.
Also, addressing the board was Chris Byrnes with (EFI) Engineered Fluid Inc.; Mr. Brynes explained the difference of his company’s equipment to the equipment recommended by Town Engineer James C. Hailey and Company.
Mr. Robert Young with the Pickett County Fire Dept. addressed the board with concerns about when the water project and the 150,000 gallon water storage tank were going to be installed.
He also wanted to commend the mayor for putting markers at fire hydrants, he said this made the hydrants a lot easier to spot, and comes in handy during the fire.
At this time the mayor went back to the New Business on the agenda and turned the meeting over to Town Engineer James Garrett. Mr. Garrett handed out bid recommendations for all five phases of the new water lines and tank upgrades.
Contract 110 there were two lump sum bids for a 150,000 gallon Bolted Steel Glass Lined Water Storage Tank with Gould’s Pumping Station, Generator and Installation. The first bid was from Caldwell Tanks from Louisville KY for $406,500.00. The second bid was from W&O Construction Company from Livingston TN for $446,500.00.
Contract 112 there were two lump sum bids for the Telemetry Equipment. There were two bids for Mission Equipment the first bid was from Gillespie Company from McMinnville, TN for $63,450.00. The second bid was from W&O Construction Company from Livingston, TN for $54,800.00. There was a lower bid from D&D Enterprise from Cookeville, TN for $54,200.00. After discussing the lower bid it was explained that the Water Plant already has Mission Equipment and the Aquaux Equipment would not be compatible to the equipment already in place. The board agreed to stay with the Mission Equipment.
Contract 210 there were two lump sum bids for a Bolted Steel Glass Lined 50,000 gallon Water Storage Tank and Installation. The first bid was from Caldwell Tanks from Louisville, KY for $210,500.00. The second bid was from W&O Construction Company from Livingston, TN for $196,700.00.
Contract 211 a 6 inch Water Line Addition there were seven bids. The first bid was from Charles Deweese from Franklin, KY for $747,890.00. The second bid was from Cleary Construction from Tompkinsville, KY for $696,670.00. The third bid was from Elk Mountain Construction from Cookeville, TN for $799,745.00. The fourth bid was from G. Meeks Construction from Sparta, TN for $720,157.00. The fifth bid was from Green Brothers from Crossville, TN for $598,500.00. The sixth bid was from JH Excavating from Sevierville, TN for $717,232.02. The seventh bid was from John Hall Construction from Sparta, TN for $595,050.00.
Contract 311 Alternate 1, 8 inch Water Line Addition there were seven bids. The first bid was from Charles Deweese from Franklin, KY for $552,833.50. The second bid was from Cleary Construction from Tompkinsville, KY for $337,225.00. The third bid was from G. Meeks Construction from Sparta, TN for $313,178.50. The fourth bid was from Green Brothers from Crossville, TN for $313,325.00. The fifth bid was from Grimes Construction from London, KY for $290,049.00. The sixth bid was from John Hall Construction from Sparta, TN for $275739.00. The seventh bid was from Kemp Brothers Construction from Pleasant Shad, TN for $249,289.50.
After looking over and discussing the bids, a motion was made by Johnny Sells to accept bid recommendations as submitted by Town Engineer James C. Hailey & Company for JCH Project No. 07292 and to approve resolution No. 11-2 for the Water System Improvements Project. A second was voiced by Opal Clayborn and with all members voting aye the motion carried.
The resolution consists of all phases of the contracts and was awarded respectively to the lowest and best bidders.
Contract 110 a 150,000 gallon water storage tank was awarded to Caldwell Tanks in the amount of $406,500.00.
Contract 112 telemetry was awarded to W&O Construction in the amount of $54,800.00.
Contract 210 a 50,000 gallon water storage tank was awarded to W&O Construction in the amount of $196,700.00.
Contract 211 a 16 inch water line addition was awarded to John Hall Construction in the amount of $595,050.00.
Contract 311 an 8 inch water line addition, alternate 1 was awarded to Kemp Brothers Construction in the amount of $249,289.50.
With no further business to discuss a motion was made by Opal Clayborn to adjourn until the next regular meeting on Monday June 11, 2012 at Town Hall at 4:30pm. A second was voiced by Johnny Bilbrey and with all members voting aye the meeting adjourned at 5:12 p.m.

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