January 14th Town meeting
The Town of Byrdstown Board of Mayor and Aldermen met in regular session on Monday, January 14, 2013 at 4:30 p.m. at Town Hall. Those present were Mayor Chris Thompson, Recorder Johnny Sells, Alderwoman Opal Clayborn, Alderman Johnny Bilbrey, Town Attorney Phillips Smalling, Town Engineer James Garrett, State Representative Kelly Keisling, Pickett County Press Editor Amanda Bond, David Harer, Bob Young and Rex Tompkins.
The Mayor called the meeting to order and the proposed agenda was presented. A motion was made by Johnny Sells to adopt the agenda as presented. A second was voiced by Opal ayborn and with all members voting aye, the motion carried.
A motion was made by Opal Clayborn to approve the minutes of the December 10, 2012 regular meeting and December 20, 2012 special called meeting as written. A second was voiced by Johnny Bilbrey and, with all members voting aye, the motion carried.
Under New Business, a motion was made by Johnny Bilbrey to authorize the mayor to purchase two check valves for sewer pump station at a cost of $1400.00 to $1500.00 each. A second was voiced by Opal Clayborn and with all members voting aye the motion carried.
A motion was made by Johnny Sells to authorize the mayor to apply for an energy grant. A second was voiced by Johnny Bilbrey and with all ayes the motion carried.
The Town Council was presented form CT-0253 of the Internal Revenue Service related to the $765,000.00 bond issue for the waterworks rehabilitation which reflects the debt and cost of the transaction. The Council reviewed without objection with no form of action taken. The payment for the project will be $2601.00 per month for 456 months from the water fund.
Under Other Business, Fire Department member Bob Young address the board about the two way radios being used by the fire department are not completely functional at this time. Because changes are being made, going from wide band to narrow band for the equipment.
Town Engineer James Garrett addressed the board that a change order needed to be done for the fire hydrant at Clark Mountain site. A motion was made by Johnny Sells to do the change order to W&O Construction for the fire hydrant and 500’ of line and installation in the amount of $22,508.00 in reference to the current water lines and tank rehabilitation water project at the Clark mountain site. A second was voiced by Johnny Bilbrey and with all members voting aye the motion carried.
Town Engineer also addressed the board of the change order for water lines at Clark Mountain site. A motion was made by Johnny Sells to do a change order to W&O’s Construction the amount of $14,452.00 for additional water lines and installation in reference to the upgrades on the current rehabilitation water project at Clark Mountain tank site. A second was voiced by Opal Clayborn and with all members voting aye the motion carried.
Next State Representative Kelly Keisling informed the board that he has been working with state officials collecting crash data on the Hwy. 111 Byrdstown bypass, and was looking at ways with TDOT to try and improve safety, and traffic flow with, turning lanes, etc. on the section of highway which the board thought was a good idea.
With no further business to discuss a motion was made by Opal Clayborn to adjourn until the next regular meeting on Monday February 11, 2013 at 4:30 p.m. at Town Hall. A second was voiced by Johnny Bilbrey and with all members voting aye the meeting adjourned at 5:02 p.m.