Town of Byrdstown April 8 meeting
The Town of Byrdstown Board of Mayor and Aldermen met in regular session on Monday, April 8, 2013 at 4:30 p.m. at Town Hall. Those present were Mayor Chris Thompson, Recorder Johnny Sells, Alderwoman Opal Clayborn, Alderman Johnny Bilbrey, Town Attorney, Phillips Smalling, Town Engineer, James Garrett, Chamber of Commerce Director Bill Robbins, Will Taylor with United Systems Software Company, David Harer, Bob Young.
The Mayor called the meeting to order and the proposed agenda was presented. A motion was made by Johnny Sells to adopt the agenda as presented. A second was voiced by Opal Clayborn and with all members voting aye, the motion carried.
A motion was made by Johnny Sells to approve the minutes of the March 11, 2013 regular meeting as written. A second was voiced by Johnny Bilbrey and, with all members voting aye, the motion carried.
Under Old Business, the mayor gave a description of a permanent stage to be built on the parking lot across from Town Hall, if the board gave its approval. After discussion a motion was made by Opal Clayborn to authorize the mayor to spec and put out on bids for the stage project. A second was voiced by Johnny Bilbrey and with all members voting aye the motion carried.
Under New Business, the mayor presented three bids for mowing city property. The bids are as follows per mowing. Lee’s Lawn Service $675.00, Elder Lawn Care $550.00, and Storie’s Lawn Care $475.00. A motion was made by Johnny Bilbrey to award the mowing contract to Storie’s Lawn Care. A second was voiced by Johnny Sells and with all members voting aye the motion carried.
Next Will Taylor, Territory Manager with United Systems and Software addressed the board of services his company could offer to the Town and how much money could be saved each year. The quote for all services presented and to get the system up and running and which included utility billing/application software, startup services, accounting software, inventory, and billing fulfillment is $27,930.00. The current software support cost is $8200.00 per year; United Systems proposed pricing for software is $4245.00 per year. The current billing cost is $11,542.00 per year, the proposed pricing from United Systems is $8278.00 per year. The Town could save a total of $7219.00 per year by switching to the new system. After discussing the proposal a motion was made by Johnny Bilbrey to do a budget amendment for $4100.00 to go toward the purchase of the software program, also authorize the mayor to purchase a server for the software in the amount of $1500.00 and to meet the obligation for the total purchase price which will be broken down into the current support payment of $8200.00 a year until software is paid off, at which time the annual support payment will drop to 4245.00 per year. As set forth in the proposal presented by United Systems and Software Inc., dated April 8, 2013. A second was voiced by Johnny Sells and with all members voting aye the motion carried.
Under Other Business, a motion was made by Johnny Sells to authorize the mayor to do a change order number 4 contract number 210 in relation to the current water project. A second was voiced by Opal Clayborn and with all members voting aye the motion carried.
With no further business to discuss a motion was made by Opal Clayborn to adjourn until the next regular meeting on Monday May 13, 2013 at 4:30 p.m. at Town Hall. A second was voiced by Johnny Bilbrey and with all members voting aye the meeting adjourned at 5:43 p.m.